MINUTES
The Village of Evendale
Regular Council Meeting
August 12th, 2010
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following Council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Police Chief Niel Korte; Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. ~ Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved
Committee Reports:
Police and Fire Council Committee:
There is an appropriations ordinance on this month’s agenda for police department.
Mr. Apking asked residents put their garbage out the night before collection. Also he asked for residents to put tree trimmings on the curb on Sunday for chipping on Monday.
Finance, Administration, Recreation, Service, Engineering and GHF Committee:
The Village’s earnings tax revenues were better in July 2010 than June 2010. Mr. Snyder is projecting unencumbered balance at the end of 2010 of $12,250,000.
Ms. Smiley Robertson addressed council regarding the combined meeting with the Finance- Administration-Recreation-Service-Engineering-GHF Council Committee and the HIRT committee in March 2010. A possible incentive for employees and their spouses who participated in the wellness check by 8-31-10 at $100 per adult was discussed. The possible incentive would be for each employee and their spouse that get a wellness checks by the end of August 2010 would be refunded a $100 on their health insurance premium, per person, in December 2010. If everyone eligible employee and their spouse participated the refund would be approximately $12,000.
Mr. Ranz would like to know what the Village gets in return for giving this incentive. Mr. Schaefer feels that yearly wellness checks allows for early detection of health problems and in the long run, have a positive effect on the Village’s health insurance premium.
Mr. Lohmeier feels there has to be more of an incentive than just getting a wellness check every year. Goals and standards should be set for the employees.
Ms. Smiley-Robertson stated that if the Village demonstrates there is a culture towards wellness, this may help to influence the health insurance premium. Also, early detection saves money in the long run because of the ability to catch illnesses early. Even though the option of free wellness checks has been there in the past, there needs to be an incentive for the employees to get them before the end of August because of the renewal process starting in the fall.
Mr. Cameron stated the health insurance providers do factor in how many employees get annual physical or wellness checks. In March, the council committee met with the HIRT committee and agreed that there would some type of incentive for employees to get wellness checks. It was never defined what the incentive would be and when it would begin.
Mr. Puthoff stated that some employees could not get into their doctors by the end of August. Also, that he felt a new policy could not be set for 2010.
Mr. Schaefer stated that all employees have known about getting wellness checks since January 2010.
Ms. Smiley-Robertson stated that when this was addressed to council before there was no feedback given to her. This issue needs to go back to the council committee for further discussion.
Mr. Ranz stated he is all for preventive maintenance and providing an incentive in 2011.
Renewal premiums come back in early October and Mr. Snyder is projecting an increase of 20% which would make the health insurance cost to the Village over $1,000,000. He is for helping to reduce health care cost and prevention but also feels we need to share the cost with the employees.
Mr. Vonderhaar stated CF Payne will be at the Cultural Arts Center on August 20 -22nd.
Presentation of Ordinances
The Mayor presented Ord. #10-38 ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES OF THE VILLAGE OF EVENDALE, OHIO AND DECLARING AN EMERGENCY. Discussion: The publisher has reviewed the ordinance and no changes. A motion to read Ord. #10-38 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the third readings of Ord. #10-38 was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-38 as an emergency was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #10-38 adopted as an emergency.
The Mayor presented Ord. #10-42 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE GENERAL FUND, MAKING ADDITIONAL APPROPRIATION IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Ord. #10-42 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-42 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-42 as an emergency was made by Mr. Ranz, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-42 adopted as an emergency.
The Mayor presented Ord. #10-43 ORDINANCE AUTHORIZING THE MAYOR TO HIRE CRAIG MORIN AS A SEASONAL EMPLOYEE IN THE PUBLIC WORKS DEPARTMENT AND DECLARING AN EMERGENCY. Discussion: This is a replacement for workers leaving for school. A motion to read Ord. #10-43 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-43 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #10-43 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared Ord. #10-43 adopted as an emergency.
The Mayor presented Ord. #10-44 ORDINANCE AUTHORIZING THE POLICE CHIEF TO TRADE IN TWO POLICE CARS FOR THE EQUIPPING OF NEW POLICE CARS AND DECLARING AN EMERGENCY. Discussion: Chief Korte addressed council and stated that two vehicles with high mileage would be traded in and the funds would go towards equipping the two new vehicles. A motion to read Ord. #10-44 by title only was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-44 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-44 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord.
#10-44 adopted as an emergency.
The Mayor presented Ord. #10-45 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A LETTER AGREEMENT WITH NORFOLK SOUTHERN RAILWAY CO. TO PERMIT WORK TO PROCEED ON THE GLENDALE MILFORD ROAD BRIDGE OVER THE RAILROAD AND DECLARING AN EMERGENCY. Title of the ordinance was amended to read BRIDGES and section #1 was amended to read bridges. Discussion: Mr. James stated this was for the work on Glendale Milford Rd over the railroad tracks. Norfork Southern will have their employees on the site for 30 days to manage the tracks while construction is going on overhead. Evendale only pays for the number of days needed. A motion to read Ord. #10-45, as amended, by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.
A motion to suspend the second and third readings of Ord. #10-45, as amended, was made by Mr. Ranz, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #10-45, as amended, as an emergency was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #10-45, as amended, adopted as an emergency.
Other Business:
Mr. Ranz would like to congratulate the Cultural Arts Center for bringing national recognized Chris Payne to the Center.
Mr. Ranz thanked Chief Korte for clarifying data presented in Cincinnati Magazine in the “Letters to the Editor” section of the Cincinnati Magazine.
Mr. Ranz will send out to council information regarding consulting firms that the Village can contract with to analyze your budget and compare it to other municipalities. This process takes 90 days and cost could be $25,000 to 50,000.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved on roll call. Meeting was adjourned at 7:50.
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